Posted March 10, 2026

Coordinator

Screen Engine/ASI  | US

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The Coordinator will work closely with the Executive Vice President and Managing Director of The Movie Group to perform various functions needed to assist with the project  management and client service of The Movie Group.

This includes assisting with vendor coordination, client communication, and project management.

POSITION QUALIFICATIONS:

This position requires excellent time & project management skills as well as the following qualifications:

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assist with project management and set up (i.e. managing rental requests, drafting of project materials, project entry and other record-keeping and internal reference documents.)
• Assist with vendor booking and tracking.
• Build profit and loss statements and assist with cost tracking management.
• Manage and coordinate gifts for clients for the holiday season and special occasions throughout the year.
• Manages calendar for the Executive Vice President and Managing Director of The Movie Group as needed; Schedules & prioritizes meetings/appointments.
• Arranges travel for the Executive Vice President and   for the Managing Director and The Movie Group as needed & coordinates logistics (e.g., hotels, cars, reservations, catering, etc.); Creates & confirms itineraries and/or agendas; Compiles & prepares documents/materials for client presentations & travel-related meetings; Completes expense reports.
• Composes letters, memos, directives, and emails for client deliverables and tracks client project access and permissions.
• Handles confidential information with the utmost discretion; Stays up to date on current issues/concerns within the organization and conveys relevant information to the Managing Director and The Movie Group.
• Manage internal documentation of company practices and protocols for current and new products.
• Completes other duties, tasks & special projects as assigned by the Managing Director and The Movie Group.
• Be cross-trained in both company proprietary and third-party systems and functions related to project management and client service.

Education, Training & Experience:

• High school diploma or general education degree (GED) required; College experience preferred.
• Strong skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook) required.
• Internet-savvy with an ability to problem-solve issues by using online resources.
• Strong oral and written communication and interpersonal skills.
• Previous office assistant or executive assistant experience is a plus, but not required.
• Experience in Market Research or Entertainment Market Research is a plus, but not required.

Professional Skills & Behaviors:

• Communicates effectively; Listens attentively to others; Asks clarifying questions; Presents information effectively & concisely and responds to questions from the public and co-workers.
• Professionalism and strong attention to detail while working in fast-paced environments; Analyzes situations & responds quickly to deliver effective solutions.
• Works effectively individually and in a team environment; Embraces a “no job is too small” attitude.
• Actively participates in joint problem solving; Willingly cooperates with and supports co-workers; Honors private & confidential matters of co-workers.
• Ability to work proactively, independently, and reliably under tight timeframes in a fast-paced and high-volume environment, and work well under pressure.
• Arrives to work prepared & on time; Honors & follows through on work commitments; Meets deadlines.
• Protects proprietary & confidential information of Screen Engine/ASI and the clients we represent.
• Follows rules, regulations & policies; Positively contributes to implementing changes.

Screen Engine/ASI is an equal opportunity employer that provides a drug-free workplace. We comply with ADA regulations as applicable. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

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